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Request for Proposal - Identification of Future Building Site


The vision of the Montana Cowboy Hall of Fame & Western Heritage Center (MCHF &WHC) is to be the state's premier destination attraction that honors and celebrates Montana's unique western culture and heritage.  The MCHF & WHC is a 501 (C)3 non-profit organization designated by Montana State Legislature to fulfill our mission of “honoring our cowboy way of life, American Indian cultures and our collective Montana western heritage.

Our vision includes the development of a campus that will provide a safe, comfortable, exciting portal through which guests can enter to experience the character and teamwork it took to build Montana.  It will inspire respect for our colorful, diverse and powerful cultural heritage.  Our collections, exhibits and interactive educational environment will consistently inspire and motivate our visitors to connect with the spirit of the cowboy, intellectually and emotionally.  As a state-of-the-art research and education destination this campus will serve as a place of learning.  From here the story of our heritage will be preserved and passed forward to future generations.

    Montana communities are invited and encouraged to request a copy of the MCHF &WHC’s Request For Proposals (RFP) document, including the response submittal requirements for:

To respond to this invitation and request the stated RFP please include the following:

*   A cover letter expressing your interest to receive the RFP, the community represented and your role in representing the stated community.  If more than one entity is represented by this invitation response, please clearly state all parties represented and affix an authorized signature of each to the cover letter.

*   Include a contact information page stating the party(s): Name, Mailing Address, Telephone Number, and Email.  Please clearly express how you prefer to receive the RFP (Email or by Postal Service).  If more than one party is represented please indicate which party is to receive the RFP.

*   All parties are expected to review the MCHF & WHC Position Statement on Community Heritage prior to submitting their invitation response.                 

                               Deadline To Respond To This Invitation:

All invitations responses must be received no later than 4:00 P.M. local time, July 29th, 2011 at:
                   Montana Cowboy Hall of Fame & Western Heritage Center
                   C/O: Christy Stensland, Executive Director
                   218 Third Avenue South, Suite C, Wolf Point, Montana, 59201

The selection of our future building site will take place in three phases. 

Phase One entails this invitation made to Montana communities encouraging them to request a copy of the RFP.  Phase Two entails your community’s response to the RFP.  This RFP is a comprehensive document that will require a substantial investment of time and resources to fully complete.  Through a detailed RFP questionnaire, respondents will provide data supporting the feasibility of constructing and sustaining our future campus in the community. The following areas will be examined in detail:

     *   Alignment of MCHF & WHC Vision with Community Goals and Objectives;
     *   The Role of Tourism in the Community;
     *   Infrastructure: (including) Economy, Transportation, Services/Utilities & Physical Site Analysis.

All Phase Two RFP responses must be received by September 29th, 2011.  A field of finalists will subsequently be identified by the MCHF & WHC Board of Directors.  These finalists will be invited to participate in Phase Three of the selection process.  Phase Three entails interviews and negotiations with each of the finalist communities. 

Phase Three concludes with the awarding of the future building site to a community in November of 2011.